registration details

FORCE MAJEURE

SASCRS and the Organisers shall not be liable for the failure to comply with any obligation as a result of any force majeure event which shall include without limitation, acts of God, strikes, lock-outs, acts of war, terrorism, fire, protest, power failure or other natural disasters.

GOVERNING LAW

Terms and regulations shall be governed in all respects by the law of the Republic of South Africa.

INDEMNITY

• The Participant indemnifies and agrees to hold the SASCRS, Organisers, its directors, employees and agents harmless for any damage, loss, death or injury occurring at or about the Congress or in any manner associated therewith
• The Participant agrees to indemnify and hold harmless the SASCRS, Organisers, its employees and agents against any claims or expenses arising out of anything occurring at or about the exhibitor’s stand or in any other manner attributable thereto

INSURANCE, LIABILITIES and SECURITY

• All participants (exhibitors or delegates) and persons using the venues MUST arrange, at their own cost, “all risk” insurance coverage from their country of origin to cover the exhibition stand for the duration of the exhibition period as well as transport time. This insurance coverage should be against injury to persons, fire, theft, damage to or loss of property, medical expenses, accidents, loss, etc
• Participants understand that neither the Organisers nor the SASCRS maintains insurance coverage
• The hotel and SASCRS shall ensure that suitably qualified security personnel are present at the venue during daily conference program times
• Lecture venues will be locked up where possible once the congress activities have closed for the day
• Participants are strongly advised not to leave valuables unattended, nor to leave same in the venues overnight
• Additional stand security may be ordered at a cost payable by exhibiting companies
• It is the EXHIBITOR’S RESPONSIBILITY to be fully covered by insurance and take out “public liability” and “comprehensive” protection

MEALS &  DIETARY REQUIREMENTS

• Food and beverages will be served during scheduled lunch and refreshment breaks (Refer Final Program for details)
• Meals not taken cannot be refunded
• Vegetarian options will be available
• Food allergies and other dietary requirements.
  • It is the participant’s responsibility to notify the organizers in advance and also the staff at the dining venue/s
  • Upon arrival at the hotel, notify the chef/s or banquet manager in order for them to arrange alternatives
  • At the dining venue, notify the manager on duty or waiter at their table
• Meals not taken cannot be refunded
• Participants requiring special meals such as STRICT Halaal or STRICT Kosher must indicate so on the registration form and place their order by 15 October
  
  • These meals must be ordered from outside kitchens and a fee will be payable by the delegate
    
  • Meal orders must be placed in writing and paid for by 15 October (or at least 2 weeks prior to the congress)

MEMBERSHIP

• SASCRS Member – Delegate who is a member of SASCRS and whose fees are paid up
• Non-member: Delegate who is not a registered member of SASCRS or a member whose fees are not paid up
• If you register as a Member and your fees are not paid up, the Registrations Manager will correct your registration amount and charge you accordingly

NAME BADGES

• Name badges will be supplied to all registered participants. These will be available for collection onsite at the Main Congress Registration Desk
• Attendees and Accompanying guests are required to wear the official congress name badges for access to academic sessions and to all official congress events
• Exhibiting Company Representatives are welcome to wear their company name badges as long as the Congress Name Badge is also visible.

OFFICIAL LANGUAGE:  English

PASSPORT & VISA

At the point of entry

• A passport is necessary for all visitors.
• Passports must be valid for six months from the visa’s date of entry.
• Your passport must have at least 3x blank pages.

Visa

• Foreign Passport holders must make their own arrangements for their visas prior to departing
• Please check with the immigration or consulate in your country if you require a visa

Children under the age of 18 traveling 

• Please take note of the South African regulations and documents required when traveling with Children under the age of 18
• Read the checklist on http://www.drivesouthafrica.co.za/child-visa-checklist/

PAYMENT

Payment of registrations must be made within 7 days of submitting the registration form or invoice date

• Payment must be made in South African Rand (ZAR)
• Pay via BANK OR ELECTRONIC TRANSFER. Funds transfer charges, currency exchange costs must be paid by the registrant
• BANK DETAILS will be printed on the invoice
• Reference: Attendee’s name and surname

PHOTOGRAPHY

• The Organizing Committee, registration staff, Presenters and Journalists may photograph or take video footage of events and exhibitions
• Please inform the Organisers if you do not wish to be photographed

PRIVACY

• Newsletters: From time to time, you may receive information regarding Congresses. You may opt out at any time by returning your email with “unsubscribe” in the subject line
• Contact information will not be shared with parties not participating in this Congress

REGISTRATION

• ALL speakers, accompanying guests, personnel, exhibitors, and representatives are required to register for the Congress
• By submitting a registration form we accept that you have read and agree to all terms & conditions
• The onsite registration desk will be open on a daily basis
• Payment of registrations must be made within 7 days of submitting the registration form

SOCIAL EVENTS

• Participants are required to book their place at social events, for catering purposes
• Extra tickets for social events will be available for purchase at registration, subject to availability
• Events not attended can’t be refunded

SAFETY

Your safety and wellbeing are our most important concern. As in all large cities, we ask you to be careful and take the usual precautions. Every effort will be made to ensure that your visit will be a happy, safe and memorable experience.

SMOKING

Smoking is only allowed outdoors in designated areas.

SOCIAL EVENTS

Refer Final Program for details

TERMS & CONDITIONS

• By submitting a registration, you agree to all Terms & Conditions
• Please ensure that you have read and understand all terms & conditions, as they will apply
• Please note that each hotel has different Terms and Conditions and you are advised to obtain a quotation before confirming your reservation and paying the non-refundable deposit.

VAT

15% VAT is payable on all products and services.